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Under occasional supervision, coordinates, and administers comprehensive financial activities of the Irmo Chapin Recreation Commission, ensuring efficient and effective management of the agency’s internal controls in the area(s) of accounts payable, accounts receivables, payroll, insurance, taxes, budgeting, reconciliations, maintaining accurate records throughout the year and assisting in the preparation of annual audits. This position requires frequent personal judgment and discretion and performs related administrative, supervisory, and professional work as required. Reports to the Finance Director.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
Applies and supervises the application of the principles of accounting theory to update and maintain the accounting system, develops and recommends methods for recording and monitoring financial transactions and directs the preparation of financial reports.
Analyzes, prepares and distributes various financial and fiscal reports and statements on accounts for internal and external use. Communicates with agencies and bank representatives to resolve complex problems.
Ensures the accurate documentation of all financial transactions. Applies and supervises the application of the principles of accounting theory to alter and maintain an accounting system, develops methods for recording and monitoring financial transactions and directs the preparation of financial reports. Supervises the accounting and compliance activities of a major grants and contracts.
Develops budgetary forecasts based on reviews of programmatic needs and requirements, expenditure and funding trends and anticipated general economic changes.
Tests information contained in financial institution files for validity and accuracy.
Researches and analyzes all accounts for which primary responsibility has been assigned on a continuing basis.
Maintains fixed asset records and coordinates the placement of identification tags on new purchases as appropriate.
Prepares and/or processes various records and reports including payroll checks, accounts payable checks, quarterly reports, W2’s and 1099’s.
Ascertains specific financial items which need scrutiny in the examination of a company's records.Analyzes, prepares and distributes various financial and fiscal reports and statements on accounts for internal and external use.
Maintains a process that helps to ensures accurate documentation of financial transactions.
Supervises the accounting and compliance activities of grants and substantive contracts as requested and assigned by management.
Interacts and communicates with various groups and individuals including the Finance Director, co-workers, other department heads and employees, banking institutions, vendors, various outside agencies, and the general public as needed.
Receives, reviews and/or processes transactions concerning assimilation of payroll information, the processing of payroll changes, the distribution of payroll checks, the accounting control of payroll deductions, the recording of financial transactions, the balancing and reconciling of accounts, the verification of accounting documents and the preparation of summary financial statements. Use of highly automated integrated systems to record and process financial transactions.
Receives, reviews, and/or processes accounts payable records and performs related functions, including but not limited to processing purchase orders, processing invoices for payment, reconciling invoices to purchase orders, processing check and refund requests, preparing manual and computer-generated checks, maintaining check registers, etc.
Receives, reviews, and performs other accounts receivable functions, including but not limited to preparing and mailing billings for reimbursement from external agencies; receiving, receipting, and recording various monies collected; preparing receipts for bank deposits, reconciling activity to the general ledger, etc.
Receives, reviews, prepares and/or processes a variety of documents and reports, including but not limited to timesheets, invoices/purchase orders, bank/credit card statements, refunds, expense reports, check requests, tax forms and records, checks, check registers, balance sheets, deposit slips, computer-generated reports and spreadsheets, and various other records, reports, memos, general correspondence, etc.
Submit, review, and/or follow-up on ticket and support requests with vendors in place to provide payroll IT services, while coordinating with ICRC IT as necessary; use of highly automated integrated systems to record and process financial transactions; computer, printer, calculator, fax machine, telephone, copier, postage machine, etc.
Refers to policy and procedure manuals, computer manuals, etc.
Compiles and prepares data for journal entries; assists the Finance Director as needed.
ADDITIONAL JOB FUNCTIONS
Assists in providing responses to Freedom of Information Act requests.
Performs routine clerical tasks as required, including but not limited to preparing reports and correspondence, copying and filing documents, answering the telephone, sending and receiving faxes, entering and retrieving computer data, etc.
Performs related duties as required.
MINIMUM TRAINING AND EXPERIENCE
A bachelor's degree in accounting, finance, business or related field and three to five years of professional experience directly related, such as accounting, auditing, finance, or commercial lending or an equivalent and acceptable combination of education, training, and experience that provides the required knowledge, skills, and abilities.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED
TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements: Tasks involve the ability to exert light physical effort in sedentary to light work, which involves the lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or direction from supervisor and giving instructions to subordinates or volunteers.
Language Ability: Requires ability to read a variety of policy and procedure manuals, financial documents, computer manuals, etc. Requires the ability to prepare routine reports, records, spreadsheets, receipts, etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.
Intelligence: Requires the ability to apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in oral, written, diagrammatic or schedule form. Requires the ability to learn and understand relatively complex principles and techniques; to make routine independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow verbal and written instructions. Must be able to communicate effectively and efficiently with persons of various ages, educational and cultural backgrounds using accounting terminology.
Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals and to determine time. Must be able to use practical applications of fractions, percentages, ratio and proportion.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.
Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery.
Manual Dexterity: Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, tools, etc. Must have minimal levels of eye/hand/foot coordination.
Color Discrimination and Visual Acuity: Requires the ability to differentiate colors and shades of color; requires the visual acuity to determine depth perception, night vision, peripheral vision, inspection for small parts; preparing and analyzing written or computer data, etc.
Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines. Maintain a professional and positive attitude while working with others.
Physical Communications: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).
PERFORMANCE INDICATORS
Knowledge of Job: Has thorough knowledge of the principles, practices, theories and terminology of accounting, banking, budgeting, financial management or investment as they pertain to the performance of duties of the Accountant.
Advanced applied knowledge of financial statement analysis.
Ability to proficiently apply mathematical concepts. Ability to analyze and interpret complex financial data and reports.
Ability to plan, organize, review and supervise the work of subordinates, as necessary and if assigned.
Has considerable knowledge of pertinent Federal, State, and local laws, regulations, and guidelines; agency policies and procedures; proper record-keeping, report preparation, and filing systems and methods; basic principles of accounting and bookkeeping; proper English usage, punctuation, vocabulary, spelling, and grammar; modern office practices and technology, including the use of computers for word and data processing; operation of basic office equipment; basic business arithmetic.
Is skilled in using computers and a variety of computer programs for administrative word processing, record keeping and reporting, performing required calculations with accuracy, and maintaining accurate accounting records.
Is able to understand, interpret, and apply pertinent laws, regulations, codes, ordinances, policies, and procedures; provide efficient and effective technical and clerical support to department staff; perform a variety of accounting and clerical work involving independent judgment; organize work, set priorities, meet critical deadlines and follow up on assignments with a minimum of direction; learn and utilize new skills and information to improve job performance and efficiency; communicate effectively both orally and in writing; compose and/or prepare reports, records, and other documents and communications in a clear and concise manner; maintain confidentiality as required; establish and maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation; perform required calculations with accuracy; type accurately at speeds necessary for successful job performance; organize and maintain records and documents; work effectively in stressful or emergency situations.
Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.
Quantity of Work: Performs described Essential Functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.
Dependability: Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human and conceptual areas.
Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.
Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.
Judgment: Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.
Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with established policies or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.
Relationships with Others: Shares knowledge with managers, supervisors and co-workers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts. Tactfully and effectively handles requests, suggestions, and complaints in order to establish and maintain goodwill. Emphasizes the importance of maintaining a positive image.
Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.
Safety and Housekeeping: Adheres to all established safety and housekeeping standards. Ensures such standards are not violated.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
