Project Manager

IRMO CHAPIN RECREATION COMMISSION

POSITION POSTING

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GENERAL STATEMENT OFJOB

Under occasional supervision, organizes, manages, and plans small to large-value projects for Irmo Chapin Recreation Commission.  The project manager will typically manage a portfolio of projects within their area of responsibility; including the execution of the project and assisting with pre-construction planning with stakeholders, designers, consultants, vendors, and other project team members; develops assignments, timetables, and responsibilities for team members for the duration of the project, coordinates costing estimation and is directly involved in the day-to-day operations of the project. Performs related administrative, supervisory, and professional work as required. Reports to the Planning and Development Superintendent.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

Primary project manager for assigned projects, executes project schedules according to plan for assigned projects.

Communicates positive and realistic expectations to the project team and staff, holds self and others accountable for meeting key project metrics.

Evaluates the contractual scope of work and the impact on existing facilities, programs, special events, and any scheduling considerations and changes.

Acts within contract Terms and Conditions, effectively communicates project progress, issues, and financial status to management as required, manages risks, and executes project recovery plans when required and resolves disputes with minimal need for escalation.

Ensures project document controls and following contract requirements and agency standards, oversees project construction for compliance with specifications, local codes, and installation techniques, manages the selection, ordering, and delivery schedule of materials to be procured for the projects assigned.

Develops and maintains visible long-term relationships with consultants, primary contractors, sub-contractors, and vendors, attends and lead job progress meetings as required, ensures subcontractors understand the expectations of the project.

Coordinates with his or her supervisor for allocation of resources needed to meet project objectives, develops cost estimates and sub-contractor scope documents and solicitations for bids, addresses questions, concerns, and/or complaints throughout the project. Acts as a liaison between staff, contractors, and vendors.

Communicates and collaborates with sales and marketing teams to provide training and information required to promote and sell new projects, programs, and systems, ensures compliance with federal, state, local, industry, contractual, and agency regulations, standards, specifications, and best practices.

Must have strong problem-solving skills and the ability to think critically and analytically, excellent communication and interpersonal skills to effectively collaborate with cross-functional teams and stakeholders.

Proficient in project management tools and software, with the ability to adapt to new technologies and platforms.

ADDITIONAL JOB FUNCTIONS

Performs general administrative / clerical duties as required, including preparing reports and correspondence, copying, and filing documents, answering the telephone, entering computer data, attending meetings, etc.

Performs other related duties as assigned. 

MINIMUM TRAINING AND EXPERIENCE

Bachelor's degree in a relevant field plus five to seven years of responsible project management, budgeting and supervisory experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED

TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements:  Tasks involve the ability to exert moderate, though not constant, physical effort in light work, typically involving some combination of climbing, balancing, stooping, kneeling, crouching and crawling, and the lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 20 pounds), and occasionally heavier objects and materials (up to 50 pounds).

Data Conception:  Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

Interpersonal Communications:  Requires the ability of speaking and/or signaling people to convey or exchange information.  Includes giving assignments and/or directions to subordinates and receiving assignments and/or direction from supervisor.

Language Ability:  Requires ability to read a variety of policy and procedure manuals, safety and equipment manuals, computer manuals, budget documents, technical drawings, etc.  Requires the ability to prepare reports, records, correspondence, budgets, masterplans, etc., with proper format, punctuation, spelling, and grammar, using all parts of speech.  Requires the ability to speak with and before others with poise, voice control and confidence.

Intelligence:  Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions; to deal with several abstract and concrete variables.  Requires the ability to apply influence systems in managing a staff; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.  Must have the ability to comprehend and interpret received information.

Verbal Aptitude:  Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and written instructions; to counsel and teach employees. Must be able to communicate effectively and efficiently with persons of various ages, educational and cultural backgrounds and in a variety of technical and/or professional languages including personnel, recreation administration, budgeting, facility management / maintenance, construction, grant administration, public relations, etc.

Numerical Aptitude:  Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals and to determine time.  Must be able to use practical applications of fractions, percentages, ratio, and proportion. Must be able to use practical applications of geometry, algebra, and trigonometry.

Form/Spatial Aptitude:  Requires the ability to inspect items for proper length, width, and shape, and visually read various information.

Motor Coordination:  Requires the ability to coordinate hands and eyes using office and special machinery; to operate motor vehicles.

Manual Dexterity:  Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, tools, etc.  Must have moderate levels of eye/hand/foot coordination.

Color Discrimination: Requires the ability to differentiate colors and shades of color.

Interpersonal Temperament:  Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines. The worker may be subject to danger or risk to a slight degree and to tension as a regular, consistent part of the job.

Physical Communications:  Requires the ability to talk and hear: (talking expressing or exchanging ideas by means of spoken words; hearing:  perceiving nature of sounds by ear).

PERFORMANCE INDICATORS

Knowledge of Job:  Has thorough knowledge of the methods, procedures and policies of the Commission and the department as they pertain to the performance of duties of the Planning and Development Superintendent. Has thorough knowledge of the organization and of related departments and agencies. Is knowledgeable in the laws, ordinances, standards, and regulations pertaining to the specific duties and responsibilities of the position.  Has knowledge in the areas of park/facility management and maintenance, general construction, project management, public relations, public safety, budget administration, grant administration and public administration. Is able to make sound, educated decisions. Has the ability to help plan and develop daily, short- and long-term goals related to the organization’s purposes. Is able to help ensure compliance with all laws and regulations and control the activities of the division through effective supervision. Knows how to apply supervisory concepts and principles; has knowledge of administrative principles involved in developing, directing, and supervising various programs and related activities.  Has the ability to offer instruction and advice to subordinates regarding departmental policies, methods, and regulations. Is able to perform employee evaluations and to make recommendations based on results.  Has the ability to offer training and assistance to subordinates, volunteers, co-workers, and employees of other departments as required.   Is able to take the initiative to complete the duties of the position without the need of direct supervision.   Has the ability to plan, organize and prioritize daily assignments and work activities.  Has the ability to learn and utilize new skills and information to improve job performance and efficiency.  Is able to read and interpret complex materials pertaining to the responsibilities of the job.  Is able to prepare required reports with accuracy and in a timely manner.  Has knowledge of the terminology and various professional languages used within the agency.  Knows how to maintain effective relationships with personnel of other departments, professionals, and members of the public through contact and cooperation. Is able to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public, and all other internal and external customers.  Personally demonstrates appropriate customer service skills.  Knows how to make public presentations.  Has thorough knowledge of proper English usage, vocabulary, spelling, and basic mathematics.  Is able to compile, organize and use various financial information necessary in the preparation of the division budget, and knows how to prepare and monitor budgets. Has knowledge of modern office practices and technology.  Has knowledge of and skill in the use of computers for word processing and records management. Has knowledge of applicable occupational hazards and safety precautions. Is able to perform duties effectively despite infrequent exposure to temperature/weather extremes, humidity, machinery hazards, dusts, pollen, noise, electric currents, etc. Knows how to react calmly and quickly in emergency situations. 

Quality of Work:  Maintains high standards of accuracy in exercising duties and responsibilities.  Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.  Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Quantity of Work:  Performs described Essential Functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.

Dependability:  Assumes responsibility for completing assigned work.   Completes assigned work within deadlines in accordance with directives, policy, standards, and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human, and conceptual areas.

Attendance:  Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness.  Provides adequate notice to higher management with respect to vacation time and leave requests.

Initiative and Enthusiasm:  Maintains an enthusiastic, self-reliant, and self-starting approach to meet job responsibilities and accountabilities.  Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.

Judgment:  Exercises analytical judgment in areas of responsibility.  Identifies issues or situations as they occur and specifies decision objectives.  Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors.  Seeks expert or experienced advice where appropriate and researches issues, situations, and alternatives before exercising judgment.

Cooperation:  Accepts supervisory instruction and direction and strives to meet the goals and objectives of same.  Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with established policies or procedures, etc.  Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.

Relationships with Others:  Shares knowledge with managers, supervisors, and co-workers for mutual benefit.  Contributes to maintaining high morale among all employees.  Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts.  Tactfully and effectively handles requests, suggestions, and complaints in order to establish and maintain goodwill.  Emphasizes the importance of maintaining a positive image.

Coordination of Work:  Plans and organizes daily work routine.  Establishes priorities for the completion of work in accordance with sound time-management methodology.  Avoids duplication of effort.  Estimates expected time of completion of work elements and establishes a personal schedule accordingly.  Attends required meetings, planning sessions and discussions on time.  Implements work activity in accordance with priorities and estimated schedules. 

Safety and Housekeeping:  Adheres to all established safety and housekeeping standards. Ensures such standards are not violated. 

Planning:  Plans, coordinates, and uses information effectively to enhance activities and production.  Knows and understands expectations regarding such activities and works to ensure such expectations are met.  Develops and formulates ways, means and timing to achieve established goals and objectives.  Effectively and efficiently organizes, arranges, and allocates manpower, financial and other designated resources to achieve such goals and objectives.

Organizing:  Efficiently organizes own work and that of subordinate staff. Ensures that personnel understand what results are expected of them, and that each is regularly and appropriately informed of all matters affecting or of concern to them.

Staffing:  Works with upper management, where appropriate, to select and recommend the employment of qualified personnel.  Personally directs the development and training of personnel under charge, ensuring their proper induction, orientation, and training.

Leading:  Provides a work environment which encourages clear and open communications.  Has a clear and comprehensive understanding of the principles of effective leadership and how such principles are to be applied. Provides adequate feedback to personnel under charge concerning their performance.  Commends and rewards personnel under charge for outstanding performance and takes timely and appropriate disciplinary action as necessary. Exercises enthusiasm in influencing and guiding others toward achievement of established goals and objectives.

Controlling:  Provides a work environment which is orderly and controlled. Coordinates, audits, and controls manpower and financial resources efficiently and effectively. Coordinates, audits, and controls the utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of established standards, methods, and procedures.

Delegating:  Assigns duties as necessary and/or appropriate to meet goals, enhance abilities of personnel under charge, build their confidence and assist them in personal growth.  Has confidence in personnel under charge to meet new or additional expectations.

Decision Making:  Exercises discretion and judgment in developing and implementing courses of action affecting functions under charge.  Recognizes when a particular policy, procedure or strategy does not foster the desired result, and moves decisively and explicitly to develop and implement alternatives.

Creativity:  Regularly seeks new and improved methodologies, policies, and procedures for enhancing the effectiveness of functions under charge. Employs imagination and creativity in the application of duties and responsibilities.  Is not averse to change that supports achievement of goals and objectives.

Human Relations:  Strives to develop and maintain excellent rapport with personnel under charge.  Listens to and considers their suggestions and complaints and responds appropriately. Establishes a work environment to promote and maintain mutual respect.

Policy Implementation:  Has a clear and comprehensive understanding of policies regarding functions under charge and the function of the organization. Adheres to policies in the discharge of duties and responsibilities and ensures the same from personnel under charge.

Policy Formulation:  Maintains awareness of changes in operating philosophies and policies, and routinely reviews policies to ensure any changes in philosophy or practice are appropriately incorporated into functions under charge.  Recognizes and understands the relationship between operating policies and practices and morale and performance.  Strives to ensure that established policies enhance same.

DISCLAIMER:  This job description is not an employment agreement or contract.  Management has the exclusive right to alter this job description at any time without notice.

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