Accountant

IRMO CHAPIN RECREATION COMMISSION 

POSITION POSTING 

GENERAL STATEMENT OF JOB

Under occasional supervision, coordinates and administers comprehensive financial activities of the Irmo Chapin Recreation Commission, ensuring efficient and effective management of the agency’s internal controls in the areas of general ledger accounting, reconciliations, financial reporting, budgeting, accounts receivable, grants, fixed assets, accounts payable, and payroll. Maintains accurate records throughout the year and assists in the preparation of annual audits. This position requires frequent personal judgment and discretion and performs related administrative, supervisory, and professional work as required. Reports to the Finance Director.

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SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

General Ledger Management & Accounting Reconciliations

Apply advanced accounting principles to maintain, update, and improve ICRC accounting system. Develop and recommend methods for recording, monitoring, and validating financial transactions. Ensure accurate documentation and audit‑ready support for all financial activity. Compile, prepare, and post approved journal entries; research and thoroughly resolve discrepancies; to maintain the integrity of the general ledger. Conduct ongoing analysis of assigned accounts, ensuring accuracy, completeness, and compliance with established standards.

Financial Reporting & Financial Analysis

Prepare, analyze, and distribute financial and fiscal reports for internal and external stakeholders. Review financial data for accuracy, identify items requiring further scrutiny, and provide recommendations based on findings. Test financial institution records and system‑generated information for validity and accuracy. Assist in preparing summary financial statements and supporting schedules.

Budgeting & Forecasting
Develop budgetary forecasts based on program needs, expenditure trends, funding patterns, and anticipated economic conditions. Support the Finance Director in preparing annual budgets and monitoring budget performance throughout the year. Provide variance analysis and financial insights to support decision‑making.

Accounts Receivable & Revenue Management
Prepare and issue billings to external parties, receipt, and record incoming payments. Reconcile revenue activity to the general ledger. Maintain accurate records of receivables and follow up on outstanding balances as needed.

Grant & Contract Accounting
Oversee accounting and compliance activities for assigned grants and contracts. Ensure expenditures, reporting, and documentation comply with grantor requirements and organizational policies. Prepare required financial reports and maintain accurate grant records.

Fixed Asset & Inventory Management
Maintain fixed asset records, including additions, disposals, depreciation, and asset tagging. Coordinate placement of identification tags on new purchases and assist with periodic asset inventories.

Systems, Technology & Process Improvement
Use highly automated, integrated financial systems to record, track, and process financial transactions. Identify opportunities to improve efficiency, accuracy, and internal controls through system enhancements or process redesign. Refer to policy manuals, system documentation, and procedural instruction to ensure proper application of financial processes.

Documentation, Compliance & Audit Support
Maintain processes that ensure accurate documentation of financial transactions and compliance with internal controls. Prepare records, schedules, and supporting documentation for audits, quarterly reports, etc. Ensure adherence to applicable laws, regulations, policies, and accounting standards.

Communication & Collaboration
Communicate effectively with the Finance Director, senior leadership, department heads, staff, banking institutions, vendors, and external agencies. Provide financial information, guidance, and problem‑resolution support to internal departments. Prepare and process a wide variety of documents, including timesheets, statements, expense reports, tax forms, and correspondence.

ADDITIONAL JOB FUNCTIONS

Serve as a primary back up to Accounts Payable and Payroll Clerks. Assists in providing responses to Freedom of Information Act requests. Performs routine clerical tasks as required, including but not limited to preparing reports and correspondence, copying and filing documents, answering the telephone, sending and receiving faxes, entering and retrieving computer data, etc. 

Performs related duties as requested and required.
 

MINIMUM TRAINING AND EXPERIENCE

A bachelor's degree in accounting, finance, business or related field and three to five years of professional experience directly related, such as accounting, auditing, finance, or commercial lending or an equivalent and acceptable combination of education, training, and experience that provides the required knowledge, skills, and abilities. 

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED

TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements:  Tasks involve the ability to exert light physical effort in sedentary to light work, which involves the lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communications:  Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or direction from supervisor and giving instructions to subordinates or volunteers.

Language Ability:  Requires ability to read a variety of policy and procedure manuals, financial documents, computer manuals, etc.  Requires the ability to prepare routine reports, records, spreadsheets, receipts, etc., with proper format, punctuation, spelling and grammar, using all parts of speech.  Requires the ability to speak with and before others with poise, voice control and confidence.

Intelligence: Requires the ability to apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in oral, written, diagrammatic or schedule form.  Requires the ability to learn and understand relatively complex principles and techniques; to make routine independent judgments in the absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information.

Verbal Aptitude:  Requires the ability to record and deliver information, to explain procedures, to follow verbal and written instructions. Must be able to communicate effectively and efficiently with persons of various ages, educational and cultural backgrounds using accounting terminology.

Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals and to determine time.  Must be able to use practical applications of fractions, percentages, ratio and proportion. 

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.

Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery.

Manual Dexterity: Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, tools, etc.  Must have minimal levels of eye/hand/foot coordination.

Color Discrimination and Visual Acuity: Requires the ability to differentiate colors and shades of color; requires the visual acuity to determine depth perception, night vision, peripheral vision, inspection for small parts; preparing and analyzing written or computer data, etc.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines. Maintain a professional and positive attitude while working with others. 

Physical Communications: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).

PERFORMANCE INDICATORS

Knowledge of Job: 

Has thorough knowledge of the principles, practices, standards, and terminology of accounting and financial management as they relate to the performance of the duties of the Accountant, including general ledger accounting, budgeting, financial reporting, reconciliations, and related financial activities.

Possesses applied knowledge of financial statement preparation and analysis and the ability to review, analyze, and interpret financial data, reports, and supporting documentation to ensure accuracy, completeness, and compliance with established standards.

Demonstrates the ability to apply mathematical concepts and accounting principles to practical work situations, including the identification and resolution of discrepancies, variances, and errors, and the preparation of accurate financial records and reports.

Has knowledge of banking, budgeting, forecasting, cash flow, and financial management concepts relevant to organizational operations and decision‑making. 

Has considerable knowledge of applicable Federal, State, and local laws, regulations, and reporting requirements, as well as agency policies and procedures, and the ability to interpret and apply such requirements to assigned work in order to ensure compliance and maintain appropriate internal controls.

Is knowledgeable in proper record‑keeping practices, documentation standards, filing systems, and audit support requirements, and understands the importance of safeguarding assets, maintaining data integrity, and ensuring accurate and timely financial reporting.

Is skilled in the use of computers and common accounting and financial software applications for record keeping, reporting, data analysis, and the preparation of financial documents, and is able to learn and effectively utilize new systems or technologies as needed.

Has the ability to plan, organize, review, and coordinate work activities, including providing guidance or supervision to other staff when assigned, and to manage multiple priorities while meeting deadlines with accuracy and attention to detail.

Is able to communicate effectively, both orally and in writing, with supervisors, co‑workers, other departments, and external parties; to prepare clear and accurate reports, records, and correspondence; to maintain confidentiality; and to establish and maintain effective working relationships.

Demonstrates sound judgment and the ability to work independently with limited supervision; to organize work, set priorities, and follow through on assignments; to adapt to changing work demands; and to perform effectively in situations involving time constraints or competing deadlines.

Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities.  Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.  Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Quantity of Work:  Performs described Essential Functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.

Dependability: Assumes responsibility for completing assigned work.   Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedures.  Maintains accountability for assigned responsibilities in the technical, human and conceptual areas.

Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness.  Provides adequate notice to higher management with respect to vacation time and leave requests.

Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities.  Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.

Judgment: Exercises analytical judgment in areas of responsibility.  Identifies issues or situations as they occur and specifies decision objectives.  Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors.  Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.

Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with established policies or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.

Relationships with Others:  Shares knowledge with managers, supervisors and co-workers for mutual benefit.  Contributes to maintaining high morale among all employees.  Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts.  Tactfully and effectively handles requests, suggestions, and complaints in order to establish and maintain goodwill.  Emphasizes the importance of maintaining a positive image.

Coordination of Work:  Plans and organizes daily work routine.  Establishes priorities for the completion of work in accordance with sound time-management methodology.  Avoids duplication of effort.  Estimates expected time of completion of work elements and establishes a personal schedule accordingly.  Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules. 

Safety and Housekeeping: Adheres to all established safety and housekeeping standards.  Ensures such standards are not violated. 

DISCLAIMER: This job description is not an employment agreement or contract.  Management has the exclusive right to alter this job description at any time without notice.

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